State Officers Handbook Cont. 2

1. Membership promotional materials are updated periodically and available upon request from the Executive Director’s office.
2. Code of Ethics (available from the NACAA Executive Director)
3. By-laws and Duties – In the NACAA policy handbook on NACAA webpage (Member Dashboard – above the Icons (next to Log-Out button)
4. Duties of NACAA Officers, Directors and Committees – On NACAA webpage
5. NACAA Policy – On NACAA webpage
6. NACAA State Officers Handbook (For State Presidents and Secretaries). Available on NACAA website at: www.nacaa.com  under the Leadership & Contacts heading.
7. NACAA Public Relations Items:  County Agent promotional items and paraphernalia are available from a sales booth at the Annual Meeting/Professional Improvement Conference or from the authorized vendor.

 

It is of the utmost importance that each state has an address c

Purpose: To recognize a U.S. Citizen who has made a major contribution to American/World Agriculture and is recognized by peers and the general public.

1.   The award will rotate by NACAA regions and should be limited to one individual per year.

2.   Recipient will be from the region or regions that host(s) the Annual Meeting and Professional Improvement Conference. That schedule is found in the NACAA By-Laws.

3.   The nominee may be a public official, lay leader, or other professional individual who has made a significant contribution to American and/or World agriculture including, but not limited to, the Cooperative Extension Service and/or Research.

4.   Nominations may be made by any member of NACAA and are encouraged to be made through State Associations, but not limited to such.

5.   All nominees must be approved by their State Association President and State Extension Director.

6.   Entries are due by March 15, and should be completed within the Dashboard – Awards/Applications section

7.   State Association Presidents in region or regions of current year Annual Meeting should be especially encouraged to make nominations by deadline.

8.   The recipient of the current year award should be selected during the Spring Board Meeting and immediately notified by the President in a congratulatory letter.

9.   Recipient is expected to attend the Annual Meeting and Professional Improvement Conference of NACAA. NACAA President is encouraged to involve the current year recipient in prominent position on the program.

10. The presentation highlighting the contributions and an appropriate plaque should be made at the General Session of NACAA.  (The presentation should be the only one presented at that time.)

11. The Selection Committee will be NACAA President, Vice President, and Regional Directors. (President as ex-officio and Vice President as Chair.)

12. The Selection Committee, under the direction of the Vice President, should prepare appropriate publicity for current year recipient and release to news media in recipient’s home state/city.

13. NACAA will pay travel, lodging and meal expenses of the recipient to the Annual Meeting and Professional Improvement Conference. (Revised 7/98)

 

(May be used as format for state installations if desired)

 

 

WE ARE GATHERED HERE AS DELEGATES AND MEMBERS OF THE NATIONAL ASSOCIATION OF COUNTY AGRICULTURAL AGENTS TO HONOR COUNTY AGENTS FOR DISTINGUISHED SERVICE AND TO INSTALL OFFICERS AND DIRECTORS FOR THE ENSUING YEAR.

 

THE PURPOSE OF OUR ASSOCIATION IS TO PROVIDE AND PROMOTE OPPORTUNITIES FOR PROFESSIONAL IMPROVEMENT, AID IN DEVELOPING THE PROFESSIONAL STATUS OF COUNTY AGENTS, CREATE OPPORTUNITIES FOR FELLOWSHIP, AND PROVIDE FOR THE EXCHANGE OF IDEAS AMONG ALL COUNTY AGENTS.

 

YOU HAVE ELECTED, BY A MAJORITY VOTE OF THE DELEGATES, OFFICERS, AND DIRECTORS WHO YOU BELIEVE WILL PROVIDE THE NATIONAL LEADERSHIP OUR PROFESSION REQUIRES TO CARRY OUT THE OBJECTIVES OF NACAA.

 

I WOULD LIKE FOR THE VICE DIRECTORS TO PLEASE STAND AS YOUR NAME IS CALLED.

 

1. WESTERN REGION

2. NORTHEASTERN REGION

3. NORTH CENTRAL REGION

4. SOUTHERN REGION

5. SOUTHERN REGION

 

EACH OF YOU HAS A DEFINITE RESPONSIBILITY TO YOUR REGION. LET ME URGE YOU TO FAMILIARIZE YOURSELF WITH THE BYLAWS. LEARN ALL YOU CAN ABOUT THE OPERATION OF OUR ASSOCIATION: COOPERATE FULLY WITH YOUR DIRECTOR AND BE PREPARED AND READY TO ASSUME THE RESPONSIBILITY OF LEADERSHIP, IF AND WHEN YOU BECOME A DIRECTOR.

 

NOW WILL THE NEWLY ELECTED DIRECTORS PLEASE STEP FORWARD AS YOUR NAME IS CALLED.

 

 DIRECTOR OF THE REGIONS

 

YOUR DUTIES AS DIRECTOR WILL BE TO HELP SET THE POLICIES OF OUR ASSOCIATION. YOU ARE TO KEEP THE MEMBERSHIP OF YOUR REGION INFORMED REGARDING THE ACTIVITIES OF THE ASSOCIATION, KEEP IN TOUCH WITH THE PROBLEMS OF THE MEMBERSHIP OF YOUR REGION, AND SERVE AS A LIAISON BETWEEN THE STATE ASSOCIATIONS YOU REPRESENT AND THE NATIONAL ASSOCIATION. YOU WILL BE EXPECTED TO MEET WITH THE STATE ASSOCIATIONS IN YOUR REGION WHEN REQUESTED TO DO SO, PROVIDED YOUR SCHEDULE WILL PERMIT.

 

WILL YOU PLEASE RAISE YOUR RIGHT HAND. DO YOU PROMISE TO UPHOLD THE BYLAWS OF THIS ASSOCIATION AND CARRY OUT YOUR DUTIES TO THE BEST OF YOUR ABILITY?

 

I NOW DECLARE YOU INSTALLED AS DIRECTORS OF THE NATIONAL ASSOCIATION OF COUNTY AGRICULTURAL AGENTS.

 

WILL THE FOLLOWING HOLDOVER DIRECTORS PLEASE JOIN THE NEWLY ELECTED DIRECTORS?

 

DIRECTOR OF THE REGION

DIRECTOR OF THE REGION

DIRECTOR OF THE REGION

 

I WISH TO PRESENT THE DIRECTORS OF YOUR ASSOCIATION FOR THE ENSUING YEAR. TO OUR INCOMING OFFICERS: YOUR FELLOW AGENTS HAVE BOTH HONORED THE PLACED UPON YOU AN OBLIGATION. YOU ARE ENTERING A PERIOD OF GREAT OPPORTUNITY FOR SERVICE TO YOUR FELLOW MEMBERS. YOUR LEADERSHIP WILL INSPIRE THE MEMBERS TO GREATER ACCOMPLISHMENTS. YOU WILL BE REQUIRED TO PROVIDE GUIDANCE TO THE ASSOCIATION’S COMMITTEES. YOUR CONTACTS WITH STATE AND NATIONAL EXTENSION LEADERS, THE PUBLIC RELATIONS THAT ARE DEVELOPED WITH ORGANIZATIONS AND INDUSTRY WILL ENABLE OUR ASSOCIATION TO CONTINUE TO GROW IN STRENGTH AND INFLUENCE.

 

NOW I WILL ASK THE SIX ELECTED OFFICERS TO PLEASE STEP FORWARD AS YOUR NAME IS CALLED.

 

 PAST PRESIDENT, YOU HAVE PROVIDED OUTSTANDING LEADERSHIP DURING THE PAST YEAR, AND AS A RESULT OF THE VALUABLE EXPERIENCE, YOU CANNOT BE RELIEVED OF RESPONSIBILITY AT THIS TIME. YOU WILL SERVE AS A MEMBER OF THE EXECUTIVE COMMITTEE AND BOARD OF DIRECTORS.

 

 TREASURER

 

AS TREASURER, YOU ARE CUSTODIAN OF THE ASSOCIATION FUNDS. YOU SHALL KEEP A FULL AND COMPLETE RECORD OF MONIES RECEIVED AND DISBURSED, RECEIVE AND RECORD ALL MEMBERSHIP FEES, PREPARE A MONTHLY ITEMIZED FINANCIAL BALANCE SHEET AND MEMBERSHIP REPORT, AND KEEP THE BOOKS IN ORDER SO THEY MAY BE AUDITED AT THE PROPER TIME.

 

 SECRETARY

 

AS SECRETARY, YOURS IS ONE OF THE MOST IMPORTANT POSITIONS IN THE ASSOCIATION. IT IS YOUR DUTY TO KEEP AN ACCURATE AND FULL RECORD OF ALL MEETINGS HELD DURING THE YEAR, AND TO PRESERVE THEM IN SUCH A MANNER THAT THEY MAY AID AND SAFEGUARD THE ASSOCIATION IN THE ACCOMPLISHMENT OF ITS TRANSACTIONS. UPON YOUR SHOULDERS RESTS THE RESPONSIBILITY FOR KEEPING THE MEMBERSHIP INFORMED OF THE BUSINESS OF THE ASSOCIATION.

 

VICE PRESIDENT

 

AS VICE PRESIDENT, YOU WILL BE EXPECTED TO ASSUME THE RESPONSIBILITY FOR COMMITTEE WORK OF THIS ASSOCIATION. IN ADDITION, YOU WILL STAND READY TO ACCEPT OTHER ASSIGNMENTS WHICH WILL ENHANCE THE PROGRAM OF NACAA AS THEY ARE OUTLINED BY THE BOARD OF DIRECTORS.

 

 PRESIDENT-ELECT

 

YOU HAVE RENDERED VALUABLE SERVICE TO OUR PROFESSION FOR A PERIOD OF YEARS AND NOW MEMBERS OF THIS ASSOCIATION HAVE ELECTED YOU TO ASSUME ADDITIONAL RESPONSIBILITIES. AS PRESIDENT-ELECT, YOU WILL SERVE ON THE EXECUTIVE COMMITTEE OF OUR ORGANIZATION AND TAKE THE PLACE OF OUR PRESIDENT WHENEVER THE PRESIDENT IS FORCED TO BE ABSENT. IN ADDITION, YOU WILL ASSUME ANY OTHER DUTIES ASSIGNED BY THE PRESIDENT OR BOARD OF DIRECTORS.

 

 PRESIDENT

 

OUR ASSOCIATION HAS BESTOWED UPON YOU ONE OF THE HIGHEST HONORS THAT CAN COME TO A COUNTY AGENT AND WITH THIS HONOR COMES MANY RESPONSIBILITIES. AS PRESIDENT, THE RESPONSIBILITIES OF YOUR OFFICE CALL FOR A PERSON WHO IS A LEADER OF LEADERS. IT WILL BE YOUR RESPONSIBILITY TO MAINTAIN THE ACTIVITIES OF THIS ORGANIZATION AT HIGH STANDARDS AND WITHIN THE LIMITS OF THE BYLAWS. WE ARE CONFIDENT YOU WILL REPRESENT THE EXTENSION SERVICE EMPLOYEES OF THIS NATION IN SUCH A WAY AS TO BRING FURTHER CREDIT TO OUR PROFESSION.

 

MAY YOUR YEAR OF SERVICE AS OUR LEADER BE A MEMORABLE EXPERIENCE FOR YOU AND BRING HONOR AND RESPECT TO YOU AND OUR ASSOCIATION.

 

WILL EACH OF YOU RAISE YOUR RIGHT HAND. DO YOU SWEAR TO UPHOLD THE BYLAWS AND TO CARRY OUT THE DUTIES OF YOUR OFFICE TO THE BEST OF YOUR ABILITY?

 

ON BEHALF OF THE NATIONAL ASSOCIATION OF COUNTY AGRICULTURAL AGENTS, I NOW DECLARE YOU DULY INSTALLED AS OFFICERS FOR THE ENSUING YEAR.

Future Years

**Years in the Vice-Director and Director columns indicate the years for which the Vice-Director and Director serve at the NACAA Annual meeting/Professional Improvement Conference. Year in the nominate column indicates the year in which the state must bring forth the name of the Vice Director designee to the regional meeting and delegate session of the NACAA Annual Meeting.

 

North Central Region

 

State	Nominate	Vice Director	Director
Kansas	2025	2026-2027	2088-2029
Michigan	2027	2028-2029	2030-2031
Minnesota	2029	2030-2031	2032-2033
Missouri	2031	2032-2033	2034-2035
Nebraska	2033	2034-2035	2036-2037
North Dakota	2035	2036-2037	2038-2039
Ohio	2037	2038-2039	2040-2041
South Dakota	2039	2040-2041	2042-2043
Wisconsin	2041	2042-2043	2044-2045
Illinois	2043	2044-2045	2046-2047
Indiana	2045	2046-2047	2048-2049
Iowa	2047	2048-2049	2050-2051

 

 

Northeastern Region

 

Pennsylvania	2025	2026-2027	2028-2029
New England	2027	2028-2029	2030-2031
New York	2029	2030-2031	2032-2033
New Jersey/Delaware	2031	2032-2033	2034-2035
Maryland/West Virginia	2033	2034-2035	2036-2037
Pennsylvania	2035	2036-2037	2038-2039
New England	2037	2038-2039	2040-2041
New York	2039	2040-2041	2042-2043
New Jersey/Delaware	2041	2042-2043	2044-2045
Maryland/West Virginia	2043	2044-2045	2046-2047

 

 

Southern Region

 

State	Nominate	Vice Director	Director
Kentucky	2025	2026-2027	2028-2029
North Carolina	2026	2027-2028	2029-2030
Mississippi	2027	2028-2029	2030-2031
Virginia	2028	2029-2030	2031-2032
Alabama	2029	2030-2031	2032-2033
Louisiana	2030	2031-2032	2033-2034
Oklahoma	2031	2032-2033	2034-2035
Tennessee	2032	2033-2034	2035-2036
South Carolina	2033	2034-2035	2036-2037
Georgia	2034	2035-2036	2037-2038
Arkansas	2035	2036-2037	2038-2039
Florida	2036	2037-2038	2039-2040
Texas	2037	2038-2039	2040-2041

 

 

Western Region

 

State	Nominate	Vice Director	Director
Arizona, Alaska &	2024	2025-2026	2027-2028
Hawaii
Idaho, Montana &	2026	2027-2028	2029-2030
Nevada
Colorado and Wyoming	2028	2029-2030	2031-2032
California, Utah &	2030	2031-2032	2033-2034
New Mexico
Oregon & Washington	2032	2033-2034	2035-2036
Arizona, Alaska &	2034	2035-2036	2037-2038
Hawaii
Idaho, Montana &	2036	2037-2038	2039-2040
Nevada
Colorado and Wyoming	2038	2039-2040	2041-2042
California, Utah &	2040	2041-2042	2043-2044
New Mexico
Oregon & Washington	2042	2043-2044	2045-2046

(Western Region State Groupings Revised April 2014)

 

Handbook revised January 2025 – Sherri Sanders with assistance from Scott Hawbaker, Cynthia Gregg and Stephen Hadcock