Duties of State Officers & Associations

 

You have been elected president by the members of your association for your leadership abilities.  Following are a few guidelines from NACAA to make your term somewhat easier:

 

1. Regularly make necessary changes of membership status and information on the NACAA membership database.
2. January and February –
   1. Attend NACAA State Officers Workshop at JCEP Leadership Workshop. Note: if funding is available, NACAA will assist State Associations with expenses for documented attendance at this meeting. 
   2. Select and nominate capable individuals to serve as national committee chairs and regional vice chairs.
3. Invite regional director to your state association meeting and consider waiving the registration fee for their participation.
4. Get information you wish to have covered at NACAA Board meeting to your regional director.
5. Update State Committee Chairs listed on the NACAA website immediately after close of AM/PIC. See directions provided in Appendix I, of this manual.
6. When state officers change promptly update state officers listed on the NACAA website.
7. Stay in close contact with NACAA professional improvement programs.
8. Attend the State Officer’s Workshop prior to or during the AM/PIC.  It may be held virtually or in person.  You will be notified by the Regional Director of the details of this meeting.  

Officer’s Workshop Objectives:

• To increase Educators’/Agents’ knowledge of current activities designed to increase support for Extension on the state and federal level.
• To increase Educators’/Agents’ effectiveness in supporting lay leaders as they contact decision makers on the county, state, and federal level to gain support for Cooperative Extension.
• To further define the role of the agent and the Educators’/Agents’ Associations as they work in concert with ECOP and state Extension administration in the area of legislative support.

9. Attend the national Annual Meeting/Professional Improvement Conference.
10. Be certain to obtain a copy of NACAA standing committees at the NACAA AM/PIC.

You will also find the committees in The County Agent magazine preceding the AM/PIC or on the NACAA website at www.nacaa.com.

11. Read The County Agent. Encourage agents with outstanding programs to write and submit articles to the magazine.
12. Work closely with state officers, directors, membership secretary and committee chairs to build a stronger professional improvement organization.
13. Read the Bylaws of NACAA.
14. The State Officer Handbook is on the NACAA webpage and available for all state officers’ use as needed.

 The constitution and by-laws of the NACAA are available on the NACAA webpage, www.nacaa.com.  State officers are advised to review them so they are familiar with the information available in them for future reference.

 

States are allocated Voting Delegates based on one for the first 40 and one additional for each 30 thereafter or a fraction thereof.

 

MEMBERS	VOTING DELEGATES
1-40	1
41-70	2
71-100	3
101-130	4
131-160	5
161-190	6
191-220	7
221-250	8
251-280	9
281-310	10
311-340	11

(A full and detailed handbook for the Annual Meeting and Professional Improvement Conference is found on the NACAA webpage - https://www.nacaa.com/uploads/userfiles/files/UpdatedAMPICHandbook2020-RHF.pdf.)

1.   Purpose

a.   To provide professional improvement opportunities for members as they strive to improve the effectiveness of their respective programs.

b.   To encourage high standards of professional performance.

c.   To provide stimuli and incentive on the part of the members to develop new methods, new approaches, and new projects.

2.   NACAA Board of Directors is responsible for the Annual Meeting and Professional Improvement Conference. The Annual Meeting and Professional Improvement Conference Committee follows direction of the Board.

3.   Selection of Annual Meeting and Professional Improvement Conference sites.

a.   NACAA Voting Delegates select location.

b.   Board may present to region facts regarding Annual Meeting and Professional Improvement Conference invitations.

4.   Annual Meeting and Professional Improvement Conference workshop to be held under direction of the Board at Annual Meeting and Professional Improvement Conference to insure understanding of Annual Meeting and Professional Improvement Conference policies. Annual Meeting and Professional Improvement Conference Committee for the coming year and committees to be responsible for Annual Meeting and Professional Improvement Conferences during the next three years should attend. The designated Past President from the region where the next Annual Meeting and Professional Improvement Conference will be held will carefully review the entire Annual Meeting and Professional Improvement Conference Policy to the group in attendance.

5.   Annual Meeting and Professional Improvement Conference budget to be prepared and all bills approved by NACAA President and be paid by NACAA Treasurer who shall be Treasurer of the Annual Meeting and Professional Improvement Conference.